Community Meeting Room Policy

Use of the Community Meeting Room at the Radford Public Library will be subject to the following regulations:
  1. Library functions will have priority over any other use of the room. City of Radford government agencies have second priority. Local, non-profit community groups may use the meeting room at no charge. Non profits that are not local and commercial organizations must pay $15 per hour for use of the meeting room.
  2. The meeting room is available for public gatherings of a civic, cultural, or educational nature, but not for social gatherings nor for commercial purposes. No admission fee may be charged for meetings.
  3. All meetings held in the library meeting room must be open to the public.
  4. Reservations for the room will not be made any further than 3 months ahead of time; regularly scheduled meetings must be renewed at 3-month intervals to give new users an equal chance at reserving the room. No group may reserve a room for more than 52 times in a single year or 5 days in a single month.
  5. Meetings may involve no more than 50 people per room, as directed by the Radford Fire Department.
  6. Generally, meetings should coincide with the normal operating hours of the public library. Meetings that run past closing time or begin before opening time must make prior arrangements to do so. In such cases, the group will be responsible for ensuring that the doors are locked and the lights turned off before leaving. Groups that require a key to enter will be responsible for picking up the key ahead of time and returning it the next day.
  7. All groups using the meeting room will assume responsibility for any damage to the room or its contents. Groups are responsible for their own set up of chairs and tables, and must clean up and return the room to the condition in which they found it within their reserved time. The room should be left in neat and orderly condition. Groups will be held responsible for damages to any library facilities, including furniture, carpeting, and equipment.
  8. Loud talk or any use of the room that disturbs in any way the library or library users is prohibited. No signs, poster, displays, or decorations may be put up without prior permission.
  9. The fact that a group is permitted to meet at the public library does not in any way constitute an endorsement by the Library or administration of the group’s policies or beliefs.
Storytime Room
The Storytime Room is designed for library children’s programs and these shall have first priority for use of this room. If the room is not being used for a library program, other groups or individuals may use the room subject to the following rules:
  • No more than 12 people may meet in the room at one time.
  • All meetings in the room must coincide with the library’s public service hours.
  • All other rules for the use of the Community Meeting Room that apply shall be enforced.